Journal of Computational Science & Engineering
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Since the information on the web submissions server is confidential, it is necessary for us to maintain a certain level of security which we do by means of a register and login process. In addition, we encourage you to logout whenever you have completed your current task or are likely to leave your browser session unattended for any length of time.
Registering is a one-time action. Once you have registered, you have access to the web submission server and you may login as frequently as you like to submit or resubmit manuscripts.
Please note that if you use characters other than letters or numbers, or enter a space, in your user name, it will fail.
Registering is a three-part process.
1.    If you have never registered, please follow the "Sign me up!" button and you will be prompted to enter a user name, to provide your email address, and to click on the "Send Password" button.
2.    Once you click on the "Send Password" button, simultaneously we send you by email a randomly-assigned password and lead you to another web page where you will be prompted to enter your randomly-assigned password and click on the "Login" button.
3.    This will result in another web page where you have the opportunity to change the randomly-assigned password to JCSE more convenient, and where we require you to supply certain contributor information: your first and last name, your address and telephone number. Once you click on the "Make the changes" button at the end of the page, you are fully registered and, indeed, have logged in for the very first time and will be taken to what is known as the Login page.
Forgotten your password? More often than we sometimes care to admit we forget our password. Fortunately, this causes no problem. All you need to do is follow the "Sign me up!" link and register again using the same user name and email address as before. This way all your previously registered information will still be available to you; all that has changed is your password.

Login page

Once you are registered, you can access the web submission server whenever you like by logging in. This is easily done by entering your user name and password and, as a result, you will always be taken to the Login page. On this page your existing contributor information is displayed and you are:
1.    Given the option to update or change your contact (contributor) information;
2.    Given the option to change your password;
3.    Asked to give an answer as to what specifically you would like to do:
  • Review and/or continue attempted submission;
  • Resubmit a manuscript and/or Transfer from PRL to PR;
  • Submit a new manuscript;
  • View a PDF of your submitted manuscript(s).
You are only required to complete your contact information when you first register. However, since it is only sensible for your contributor information to be accurate at all times, throughout the submission process there is always a link available to update your contact information. This link may be available from within a page, such as the Login page, or else as a link as part of the header information at the top of every web page.
The ability to change your password whenever you wish to do so is also found on the same page as updating your contributor information.
We require information for your first and last name, address, and telephone number. A fax number is optional.
It is important that we know what you would like to do. This is so that we may lead you through the correct process. There are 4 choices.
1.    Submit a new manuscript;
2.    Resubmit a manuscript and/or Transfer from PRL to PR;
3.    Review and/or continue attempted submission; or
4.    View a PDF of your submitted manuscript(s).
Submitting a new manuscript means that you have never submitted your manuscript before to the JCSE.
Resubmission applies to any manuscript where you have completed the new (first-time) submission process. A resubmission includes a response to editor or referee comments, new files to resolve technical issues, transfers from one JCSE journal to another, or any other changes. When resubmitting, send the complete file for the text if there have been any changes. For further details see the section on resubmissions.
It is best if you complete the submission process for a manuscript in one session. However, this may not always be possible and you can leave the process at any stage and come back to complete, or remove, the submission at a later time. It is important to realize though that until you click on the "Submit this manuscript" at the end of the submission process your manuscript will not receive attention at the Editorial Offices.
If you are submitting a new manuscript for the first time, select the "Submit a new manuscript" button and this will lead you to the next page where you will first be prompted to select which journal you wish to submit to.

New (first-time) submissions

  • Selecting the number and type of files, or the eprint number
  • Identifying and uploading the files
  • Adding/Deleting any files; Describing the files
  • Completing manuscript/journal details
  • Copyright transfer
  • Checking the length of your manuscript
  • Checking the references of your manuscript
  • Cover letter
  • Submission
It is important to realize that your manuscript has not been submitted to the Editorial Offices and thus will not receive any editorial attention until you have completed all the required information, clicked on the "Submit this manuscript" button at the end of the cover letter, and you have received by email a confirmation of submission message from us. The process for new submissions is detailed but not complicated. For your manuscript to receive efficient attention and be sent out for review as quickly as possible, it is essential for the Editorial Offices to gather at least minimal information. You will find, therefore, that responses to some items are required while others are optional. When information is required, you will receive an error message if it has not been supplied or if it is incorrect and you will be unable to proceed with the submission process. Much of the information you supply is fed directly into our database so it is important that it be as accurate as possible to maintain an acceptable level of efficiency.
By the end of your submission, it is critical for us to have established an accurate map of all your manuscript files. A file map typically consists of the name of each file comprising the manuscript, its description, format, whether it should appear in color in the print journal, its size, and a timestamp.
On this preliminary web page, we start to build the map by asking you to describe the number and type of your files. Unless you are submitting using an eprint number, you do not upload your files on this page, that happens on the next page. It is also preferable if you only identify here files that make up your manuscript; any auxiliary files, for example, those containing reference material, should be identified and uploaded a little later in the process.
If you are not submitting from an eprint, you are required to select the type of file(s) you will be uploading. File names should have standard extensions: for example, .tex for REVTeX or LaTeX, .ps for PostScript, and .doc for MSWord.
Note: Submitters for large collaborations should follow the collaboration submission guidelines to ensure that long author lists are automatically extracted in a reliable fashion.
This page allows us to capture necessary information for our manuscript database. Certain information is required and you will be unable to proceed with the submission until it has been gathered. If your manuscript is formatted using REVTeX or LaTeX, we are able to extract certain information and display it already so you need only verify it. However, from some files we are unable to extract any information, in this case you must complete the necessary information yourself. Other information we have gathered earlier in the submission process and it is displayed again here for verification purposes. The importance of verification cannot be over-stated. It is surprising how often, for instance, the incorrect journal has been selected at the very beginning of the process. You have the opportunity to correct it here. Any changes that you make here do not affect your files at all, only our database.
If your file is formatted using a variety of TeX, we will try to extract certain information from it and automatically fill in some of the fields here. Unfortunately, the source lines for author names often contain coding which make it very difficult to extract accurate information. Coding for umlauts, etc., is acceptable and should be left in..
The macros for specifying authors and their affiliations have changed significantly for REVTeX 4 (see auguide.tex). They have been improved to save labor for authors and in production. You are encouraged to use this latest version.
The name of the first author always needs to appear at the top of the list of authors. Even if your manuscript has only one author, then that author name needs to appear again in the author list.
If your text file includes author names shown with Chinese, Japanese, or Korean characters, please check the box to indicate this.
If your manuscript is a Comment on, or an Erratum to, an article that has already been published, then it is a sequel and it is helpful for us to know the author and volume and page of the article you are commenting on. Alternatively, your manuscript might be part of a series. For example, you may be submitting 2 manuscripts that are separate but have strong links and it makes sense for them to be published at the same time. Again, it is very helpful if such manuscripts are identified as such.
The number of figures and tables in your manuscript is required information. If you have Figure 1a, 1b, and 1c, this counts as one figure (the same for tables). If you have no figures or tables, "0" must appear in the boxes otherwise you will receive an error message. The number you enter here should be the total number of figures and tables for your manuscript regardless of how you are sending them to the Editorial Offices.
You may find numbers prefilled in the boxes. These numbers have been extracted automatically but they may be inaccurate and you must verify them.
We have found that it is easy for discrepancies to occur with regard to the information about figures and whether or not they should be printed in color. If you have checked a figure(s) as being "color" when uploading the file(s), but select the "No" button here, you will be warned about the inconsistency and given the chance to correct it when you move on from the Manuscript/journal details page. Similarly, if you have not checked any figure file(s) as "color" but select the "Yes" button you will be warned. Please note that figures will be published online in the format in which we received them (color or black and white).
If your manuscript contains figures, the preferred way of sending them is by including them with your web submission. Sometimes, if the figure files are very large and the upload time is slow, it is acceptable to send them separately by email to the relevant journal address together with some identifying information such as the manuscript title and authors - be sure to include identifying information. Very occasionally, it is necessary to send figures by conventional mail or fax.
We need to know this information in order to maintain an accurate file map for your manuscript. If you make any changes to your files when resubmitting, this information will be required again.
Once you have completed and verified all the information on this page, you may click on the "Continue" button. If an error is detected, you will receive an error message immediately and be given the opportunity to correct it.
When this page has been successfully completed, the only outstanding requirement in order to complete the submission is to create the cover letter. However, you are strongly encouraged to take advantage of certain services we offer on the web: the copyright transfer form; the ability to check the length of your manuscript; and the ability to check the accuracy of your references. The prompt completion of these tasks can help in avoiding possible subsequent delay in publication.
A copyright transfer form should be sent as part of your submission, and will be required before publication. While the transfer of copyright takes effect only upon acceptance of the paper for publication in an JCSE journal, supplying the form initially can prevent unnecessary delays. We strongly suggest that you complete it now.
Creating the cover letter is the last step in the web submission process. Most of the text displayed here has been automatically gathered throughout the process. While completion of this page will result in your cover letter, it also serves as a review of your submission so far. If any of the information is incorrect, or you want to change it for any reason, you may do so from this page. This includes the chance to add or delete files.
You are encouraged to suggest the names of potential referees. Such suggestions are particularly welcome when a manuscript treats a highly specialized subject. The editors are, of course, not constrained to select a referee from those suggested.
Your manuscript will not be submitted until after you have created the cover letter successfully and have clicked on the "Submit this manuscript" button. Immediately upon doing so (and receiving no error message), a web page will be displayed confirming your submission and an email confirmation will be sent to you.
Only after submission will your manuscript receive editorial attention. You can expect to hear by email from the Editorial Offices with a permanent editorial code number (manuscript code number) within 2 business days.

File formats

Text files should be formatted in REVTeX (preferred), LaTeX, or some varieties of plain TeX. The file must be in ASCII containing no control codes, with line lengths of 80 characters or less. Submissions in MSWord, PostScript and PDF are also acceptable; although their use is extremely limited in either the peer review or production process.
PDF or PostScript submissions do not qualify for the publication-charge discount or waiver.
All textual material of the paper (including tables, captions, etc.) should be in electronic form, as a single file. For MSWord and PDF submissions, all textual material and figures should be in a single file. The file (if not REVTeX) should produce double-spaced output. Consult the Style and Notation Guide for detailed information on use of notations, headings, footnotes, etc.
These guidelines must be followed when submitting files formatted using MSWord. The most important guideline is to keep it simple. Do not try to achieve a "typeset" look. Be aware that most of your formatting commands will be replaced during the production process. All change tracking must be accepted (by the author) before (re)submission if this feature is used.
Any figures must be included in the MSWord file for review purposes. In the production process, it is necessary for us to have separate electronic versions of the figures. We , recommend, therefore, that you (re)submit your figures as individual files in addition to your MSWord file to avoid possible delay in publication. Your MSWord file must still contain any figures
Do not (re)submit MSWord files with embedded objects.
  • Use the Microsoft Equation Editor when creating all items of a mathematical nature such as individual math symbols, Greek letters and other special characters not found on the keyboard.
  • Also use the Equation Editor for single variables and equations located in text as well as for stand-alone equations.
  • Do not use any "Character Spacing" ("Spacing" or "Position") options.
  • Do not change fonts to apply italic or boldface formatting. Instead, use the italic or boldface button on the formatting toolbar.
  • Do not hide text or insert comments into text.
  • Use the table editor to create tables. Do not create tables by typing single lines of text followed by a hard return, with spaces or tabs used to align columns.
  • Place all content within the table, including column headings and sub-headings.
  • Do not break large tables into smaller ones merely to accommodate page breaks.
  • Place each item in a row in its own cell.
Row 1
Row 2
Row 3
Row 1
Row 2
Row 3
  • If you use "Versions" or "Track Changes" commands, be sure that all changes have been accepted or rejected and the file contains only one version of the document.
  • Always submit the entire article as a single file (any figures must be included in this one file).
  • Do not submit the file in Microsofts Rich Text Format (RTF).
  • Do not submit multiple copies of the same file in different formats (unless you are (re)submitting PostScript files of your figures).
While your word files should meet the basic guidelines given immediately above, the American Institute of Physics (AIP) does have a toolkit that may help you in preparing MSWord files. Please note that AIP is entirely responsible for support of this toolkit. The toolkit is available for downloading here; please scroll down to item number .
For all REVTeX, LaTeX, Plain TeX and MSWord (re)submissions, the preferred format for figures transmitted electronically is PostScript or EncJCSEulated PostScript; EPS is a subset of PostScript with some structural conventions. Photographic images should be submitted as high resolution TIFF, JPEG, or PNG files. All figure files pertaining to a manuscript should have the same format. Each figure should be contained in a separate file, clearly labeled either with a comment line near the top of the file, or preferably with a label on the figure itself, outside the image area. Figures with well-separated parts (a, b, c, etc.) can be sent either as separate files for each figure part, or as a single file including all parts on one page. PostScript files should print correctly when sent by themselves to our PostScript printer; EPS files should print correctly at a reasonable size when a "showpage" command is appended. Please check all files by sending them to a PostScript printer that has not had any fonts or scripts downloaded to it. PostScript or EPS figures may be referenced from within the manuscript file using the psfig, epsf or other applicable LaTeX macros. Figure captions and call-in commands, if any, should be in the last portion of the manuscript file.
For direct use in the journal production process, to avoid an intermediate bitmap or scanning step, figure files should meet the following additional requirements:
  • for figures with parts (a, b, c, etc.) all parts must be included in one file containing the entire figure.
  • the printed size of the figure should be as close as possible to the final size to appear in the journal - the standard is 8.5 cm maximum width for one column.
  • any resolution-dependent graphics should be drawn with at least 600 dots per inch (dpi) resolution for pure or mixed line art, and at least 264 dpi for color or halftone images.
  • figures not intended to be printed as color reproduce best when they contain only grayscale (or black and white) graphics.
Figure submission for color online only. Preferred formats are PostScript and EncJCSEulated PostScript. Photographic images should be submitted as high resolution TIFF, JPEG, or PNG files.
Only one file and one caption per figure should be submitted and must be suitable for both online and print publication. Since the figures will not appear as color in print, authors must begin figure captions with "(Color online)" as an alert to readers of the print journal. Authors also have the responsibility to be sure that the figures are sufficiently clear in both the online color and print black and white versions, and that the captions and text references to the figures are appropriate for both versions. As part of the (re)submission process, there is no need to specify which figures are to appear in color online.
Disclaimer: As this is a free service, if your electronic file cannot be utilized, or is received after the hard copy illustrations have already been processed, the file(s) will not appear in the online journal in color. The PDF proof can be used to determine if the file(s) will appear in color online.
Electronic figures will be re-sized by our production staff, generally to standard one- or two-column width. If you have unusual figure sizing requirements, please include the details in your initial or resubmission cover letter.
If your paper was submitted in hard copy form JCSE because your text file does not meet our electronic file requirements) but you have some figures that meet these electronic requirements, you may send the figure files on their own as a "resubmission" once you have been assigned an editorial code (manuscript code) number - follow the resubmission procedures for the journal.
Any TeX-coded "picture" (or image included in a MSWord file) should be preprocessed to a PostScript file and labeled either as a captioned figure or an uncaptioned diagram-in-text. In cases where a special graphic symbol is used in a displayed equation, please submit the ENTIRE expression as a PostScript image.

Related information

Submission of a manuscript implies acceptance by the authors of the established procedures for selecting manuscripts for publication.
Requests for technical assistance should be addressed to